Anita Jeanine Photography values your privacy and cares about the way in which your personal information is treated.
This policy describes:
what personal information I collect about you
how I obtain your personal information
how I use your personal information
on what basis I use your personal information
how long I keep your personal information
who I share your personal information with
how I protect your personal information
which countries I transfer your personal information to
your rights regarding your personal information
What personal information do I collect about you?
I may collect personal information from you in the course of my business, including through your use of my website, when you contact or request information from me, when you engage my services or as a result of your relationship with one or more of my staff and clients.
The personal information that I process includes:
Basic information, such as your name (including name prefix or title), the company you work for, your title or position and your relationship to a person
Contact information, such as your postal address, email address and phone number(s)
Financial information, such as payment-related information
Technical information, such as information from your visits to my website or applications or in relation to materials and communications I send to you electronically
Information you provide to me for the purposes of attending meetings including access and dietary requirements
Identification and background information provided by you or collected as part of my business acceptance processes
Personal information provided to me by or on behalf of my clients or generated by me in the course or providing services to them, which may include special categories of data
Any other information relating to you which you may provide to me
How I obtain your personal information
I collect information from you as part of my business acceptance processes and about you and others as necessary in the course of providing website and branding design services
I collect your personal information while monitoring my technology tools and services, including my websites and email communications sent to and from Anita Jeanine Photography
I gather information about you when you provide it to me, or interact with me directly, for instance engaging with my staff or registering on one of my digital platforms or applications
I may collect or receive information about you from other sources, such as keeping the contact details I already hold for you accurate and up to date using publically available sources
How I use your personal information
Anita Jeanine Photography collects and processes personal information about you in a number of ways, including through your use of my website and in the provision of services by me. I use that information:
To provide and improve this website, including auditing and monitoring its use
To provide and improve my services to you and to my clients, including handling the personal information of others on behalf of my clients
To provide information requested by you
To promote my services, including sending offers and updates, publications and details of events
To manage and administer my relationship with you and my clients
To fulfil my legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims
For the purposes of recruitment
Use of Anita Jeanine Photography website
A number of facilities on my website invite you to provide me with personal information, such as the contact page section of my website and my email queries facilities. The purpose of these facilities is apparent at the point that you provide your personal information and I only use that information for those purposes.
My website uses Google Analytics, a web-based analytics tool that tracks and reports on the manner in which the website is used to help me to improve it. Google Analytics does this by placing small text files called ‘cookies’ on your device. The information that the cookies collect, such as the number of visitors to the site, the pages visited and the length of time spent on the site, is aggregated and therefore anonymous. Please also see ‘Marketing and other emails’ below.
My website has the Facebook pixel installed which I use to create marketing profiles of the kind of clients I love the most.
Marketing and other emails
I operate an email mailing list program, used to inform subscribers about products, services and/or news I supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all ActiveCampaign lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
On what basis I use your personal information
I use your personal information on the following bases:
To perform a contract, such as engaging with an individual to provide photographic or other services
To comply with legal and regulatory obligations
For legitimate business purposes. Please see ‘How I use your personal information’ for more detail
How long I keep your personal information
Your personal information will be retained in accordance with my global data retention policy which categorizes all of the information held by Anita Jeanine Photography and specifies the appropriate retention period for each category of data. Those periods are based on the requirements of applicable data protection laws and the purpose for which the information is collected and used, taking into account legal and regulatory requirements to retain the information for a minimum period, limitation periods for taking legal action, good practice and business purposes.
Who I share your personal information with
Any information that you provide to me is used only by and shared with Anita Jeanine Photography employees and support partners.
I may also share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:
My professional advisers and auditors
Suppliers to whom I outsource certain support services such as website hosting, backup and security, and admin
IT service providers
Where necessary, or for the reasons set out in this policy, personal information may also be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. While it is unlikely, I may be required to disclose your information to comply with legal or regulatory requirements. I will use reasonable endeavours to notify you before I do this, unless I are legally restricted from doing so.
I would never sell, rent or otherwise make personal information commercially available to any third party, except with your prior permission.
Social Media Policy & Usage
I adopt a Social Media Policy to ensure my business and my staff conducts themselves accordingly online. While I may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. I will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with me on social media.
There may be instances where my website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
How I protect your personal information
I use a variety of technical and organizational measures to help protect your personal information from unauthorized access, use, disclosure, alteration or destruction consistent with applicable data protection laws.
Which countries I transfer your personal information to
Your rights regarding your personal information
The European Union’s General Data Protection Regulation and other applicable data protection laws provide certain rights for data subjects.
You are entitled to request details of the information I hold about you and how I process it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict my processing of that information, to stop unauthorized transfers of your personal information to a third-party and, in some circumstances, to have personal information relating to you transferred to another organization. You may also have the right to lodge a complaint in relation to my processing of your personal information with a local supervisory authority.
If you object to the processing of your personal information, or if you have provided your consent to processing and you later choose to withdraw it, I will respect that choice in accordance with my legal obligations.
Your objection (or withdrawal of any previously given consent) could mean that I are unable to perform the actions necessary to achieve the purposes set out above (see ‘How I use your personal information’) or that you may not be able to make use of the services and products offered by me. Please note that even after you have chosen to withdraw your consent, I may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending my legal rights or meeting my legal and regulatory obligations.
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